Greens Way Board Meeting

April 19^th,2021

Barnes Home

Officers Present:

Brian Barnes-President

Bob Miller-Vice President

Treasurer-Karol Cooper

Secretary-Linda Miller

Board Members Present:

Martha Parks, Elaine Read, Bob Assink, Bill Ham, Elaine Blick, Mike Lindeman, Abbie Smith, Sally Taylor and Rosie Turnis.

Agenda:

Trees

Gutters Insurance

Siding Insurance

The Grounds & Berms

Overall State of The Greens/Financial/Volunteers/Hiring Outside Help.

Greens HOA Dues.

The meeting was called to order and the minutes were read from the last Zoom meeting in January.

Trees:

Previously it was thought that there would be some insurance pay-out for the downed trees from the Derecho, but we discovered that was not the case. That discovery stopped the discussion about possibly giving each resident $100 towards the purchase of a replacement tree. Any resident who wants to purchase and plant a tree should contact the board about the type of tree they want and ask for approval and then the board will discuss it. We assume that everyone would want to plant a tree that would be desirable for our area, but approval is still needed because the association has to maintain the tree and some are much easier to maintain than others.

The Stepleton’s have asked to replace a tree that was previously in their rock area and that was approved. Mike Lindeman wants to put one or possibly two trees on the golf course side of his house and that was also approved.

Gutters:

Brian said that the companies he is working with offers either 5- or 6-inch gutters and it was decided to go with the 6 inch with large downspouts. Some homes have gutter guards and that will also be replaced. State Farm will pay for the replacement once a bill is presented to them.

Siding:

We do not have anyone committed to do the siding work, but several board members are trying to contact contractors. Area contractors are either completely booked or not retuning calls. We will continue working on this project. DJ & Abbie Smith have a list of the residents that reported previous damage. If not reported before, please contact them. Any ideas about this project would be appreciated.

Grounds:

Bill Ham has been wanting to get the irrigation maps and key from Paul Zimmerman, but the Zimmerman’s are on vacation. Karol Cooper thought she would be able to get these items from Paul’s house and then give them to Bill. Fleming Irrigation plans on being here at the beginning of May to do any necessary repair on broken lines and sprinkler heads.

Bob Assink’s rock replacement behind his house was not completed last year because of the Derecho. Elaine Blick was able to get in touch with Hi-CR who did the previous work on the other homes. This was rock that had been displaced during the tiling project behind the homes on the west side. They have provided a quote of $449 to finish this project which was approved.

Berms:

After the Derecho the plants in the Berms took quite a hit and again the weeds are winning. Bill Ham stated that he has sprayed the weeds with Round-up and hopes to be winning this next round. It was discussed whether we should put in some new plantings but then decided to wait and see what has survived and review this topic next year. The Berms can be nice to look at but do require a lot of attention.

Front Entrance Flowerpots:

Elaine Blick and Linda Miller have volunteered to plant the flowers this year and were given a $350 allowance. We will once again need people to take turns with the watering.

Problem Area:

1618 Greens Way

After the Derecho, when the trees were removed, the area was left with little or no ground cover, which in turn could cause the soil to wash away quite easily. Bill Ham brought this to the board’s attention, and we need to find a solution. As we have found out previously, it is difficult to find any available landscapers or contractors to do this work in the near future, let alone getting someone to look at it. We need to procure someone as soon as possible to seed or sod this area. This is a work in progress.

Grounds Manager

Since Bill Ham is overseeing quite a few projects he has requested a budget. Projects include filling holes and seeding, weed spray, mulch, etc. A budget of $2000.00 was decided on.

State of the Greens:

Karol Cooper-Treasurer handed out financial information for all the board members with comparisons for expenses from 2011 to the present. And we realize that last year the maintenance expense was considerably higher because of the tree service clean-up. But overall, most felt that we were in good shape financially.

Linda Miller

Secretary